For OTCMS-licensed medicine shops in Ghana
The till, the shelf and the record book, on one PC.
SecureOps runs a licensed over-the-counter medicine shop in Ghana. Sell Class C medicines and general goods at the till, keep every batch with its expiry, stay inside the licence, and send the owner the day's figures by text and e-mail.
Ticket
4 items on 3 lines
- Paracetamol 500mg tablets x10GH₵3.50 per pack · Class C2GH₵7.00
- Oral rehydration salts sachetGH₵1.50 per sachet · Class C1GH₵1.50
- Adhesive plasters x20GH₵6.00 per pack · General goods1GH₵6.00
TotalGH₵14.50
CashMoMoCardOther
Tendered GH₵20.00Change GH₵5.50
Sell
A till built for a medicine counter
Scan a barcode or tap a quick key, take cash, mobile money or card, and hand over a receipt that carries the shop's licence number and the batch each item came from. A class the shop may not sell is refused before the sale, not found by an inspector afterwards.
- Quick keys learnt from the ledgerThe month's fastest sellers sit above the search, so the things the shop sells all day need no typing.
- Change in figures you can read across the counterThe total and the change are set large, and a keypad appears on a touch screen.
- Receipts on the 80 mm rollShop, licence number, sale number, who sold it, every line with its batch. The same on screen and on paper.
Demo Medicine Shop
Licensed medicine seller · OTCMS/DEMO/2026/0001
Kpando market road · 024 000 0000
Sale #100915 Sept 2026, 12:02
Sold byAkosua Mensah
Paracetamol 500mg x10
2 × 3.50 · batch PA26017.00
2 × 3.50 · batch PA26017.00
ORS sachet
1 × 1.50 · batch OR25121.50
1 × 1.50 · batch OR25121.50
Adhesive plasters x20
1 × 6.00 · batch PL26016.00
1 × 6.00 · batch PL26016.00
Subtotal14.50
Total GH₵14.50
Cash tendered20.00
Change5.50
Class C medicines and general goods only · Keep this receipt
Stock
Every pack traced to its batch and its expiry
A delivery is received into batches with their expiry dates; a sale takes from the batch that expires first. Expiring stock, quarantine and FDA-witnessed disposal are screens, not a notebook. Every medicine can be matched to its entry on the FDA Ghana register.
- The FDA register, built inAll 7,356 licensed drug products, searchable from the product form. A product matched to its entry carries the Authority's number and class.
- Expiry and quarantine in viewWhat expires within ninety days, what is held back from sale, and what it is worth at cost, on the dashboard every morning.
- Disposal with its paper trailThe FDA application reference at the time of disposal and the certificate of destruction once it arrives, on one register.
Expiring within 90 days
3 batches · 1 expired| Product | Batch | Expiry | On hand |
|---|---|---|---|
| Vitamin C 100mg x30VITC-100 | VC2508 | Expired 2 Sept | 12 |
| Cough syrup 100mlCOUGH-SYR-100 | CS2604 | 3 Oct · 18 days | 21 |
| Cough syrup 100mlCOUGH-SYR-100 | CS2511 | Quarantined | 6 |
Matched to the FDA register: FDA/GD.04-7056 · Valid
Comply
The licence, the reminders and the record, kept for you
The licence is on every screen. Reminders are raised for the renewal and for expiring batches, and anything else the shop must do by a date. Every action goes on an audit trail that nobody can edit. At the end of the day, the owner gets the figures by text and by e-mail.
- The owner's figures, every dayTakings, sales and voids, what was paid how, the margin, the top sellers and who sold what, sent when the day is closed and rolled up every week and month.
- An audit trail that cannot be editedWho did what, to what, and why, from the first login. Append-only by the database itself.
- Roles that fit a small shopOwner, licensed practitioner, sales clerk, inventory clerk and auditor, each seeing only the doors they may open.
Licence valid
OTCMS/DEMO/2026/0001 · expires 31 Dec 2026 · renew by 31 Jan 2027
Needs attention
- Out of stock1 product with nothing on the shelfOrder
- Expiring within 90 days2 batches · GH₵126.00 at costExpiring
- Pharmacy Council inspectionDue 22 Sept · in 7 daysThis week
Day closed at 18:02 · GH₵212.00 from 8 salesSent to the owner by e-mail and by text
Built for the shop
Made for one PC, a slow connection and a real licence
Most medicine shops have one computer and an internet connection that comes and goes. SecureOps is built around that, and around the rules an OTCMS trades under.
Runs on the shop's own PC
The whole system installs on one Windows or Linux PC. The till works with the internet down; the connection is for updates and a copy of the backup.
Phones on the shop Wi-Fi
Open it on a phone or tablet on the same network and add it to the home screen. It installs like an app and fits a phone screen.
Class C only, enforced
An OTCMS may sell Class C medicines and general goods. The server refuses Class A and B on every path, not just on the screen.
Ghana's money and messages
Cedis, mobile money and card at the till; text messages through Hubtel; the FDA register as reference data.
Reports and exports
Sales, purchases, movements and stock as tables and as CSV files for the accountant or the inspector.
A backup every night
The database is dumped nightly and a copy goes to a USB drive or a folder off the PC. Restoring is one command.
In numbers
What is in the box
The figures behind the screens.
7,356
licensed drug products on the built-in FDA register
5
roles, with fourteen permissions between them
80 mm
the receipt roll it prints to
1
PC is all a shop needs
See it running, or talk to us about your shop
The demo shop is live with a day's sales in it. Or write to Affram Technologies and we will set it up on your PC.